Introduction

This guide provides instructions for performing a SchoolCash Register Close-Out, a routine part of using the SchoolCash Register. The SchoolCash Register cash drawer should be closed out regularly, according to the schedule established by your district or board.

SchoolCash Register Close-Out

A SchoolCash Register Close Out is part of the regular use of the SchoolCash Register. The SchoolCash Register Cashdrawer should be closed out on a regular basis as established by the district/board.


Steps to Close-Out SchoolCash Register

From SchoolCash Register, select Close Out (tab)

  1. Step 1: Displays the sales period for the close out. Select Continue (button)

  2. Enter the $ amount in the Cash in Drawer field, then select Continue (button)

    Note: The option to detail the cash is provided.
  3. The sales activity displays. If the cash drawer does not balance, review reports:
  1. Select Actual Payment Summary [Details]
  2. Verify the number of checks matches what is on hand
  3. Select Cancel (See Section Three on how to modify a payment tender)
  1. Review the # of checks if you are not balanced. In some cases, the tender may need to be modified.
  2. Select Close (button) to return to Step 3, then select Continue:

  3. Preview the Close Out Report

Important: If cash drawer does not balance, review the Check Details and/or generate the Close Out Report to review any other tenders that may have been entered incorrectly before you complete the Close Out. A Close-out Comment must be entered to proceed to Step 4 to review the report.

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