This article explains how to set up a Class or Grade Field Trip, allowing students to purchase a lunch as an optional add-on.

It includes steps to create a Field Trip item with a base price, optional lunch choices, and the necessary settings to customize the item. Links to related articles on item creation best practices are also provided.

Want to watch a video on how to create an item for a Field Trip Item with Lunch Options? Jump to video.


Steps to Create a Field Trip Item

Item Name

Replace the generic item name with a specific name that follows best practices. Include the most important information in the first 32 characters. Avoid starting with the school name, grade, or date.

Description

Provide a detailed description of the field trip, including homerooms attending, location, date, bus departure times, and return times. Ensure the description highlights any important details about the trip or lunch options.

Base Price

Enter the base price for the field trip. This price applies to all participants, regardless of lunch selection.

Lunch Options

  • Lunch: Include the price for a pre-paid lunch option.
  • No Lunch: Indicate that the student will bring a bagged lunch from home. Price: $0.00.

Settings

Adjust the following settings to meet the requirements:

  • Min (Minimum Choice Selection): Set to 1 to ensure parents select an option.
  • Max (Maximum Choice Selection): Set to 1 to allow only one choice.
  • Limit Per Student: Leave at default unless otherwise specified.
  • Limit Quantity: Set the number of bus seats available if applicable.
  • Visibility: Set to "Unlisted" if the item is not for public purchase.

Preview and Publish

Preview the item before publishing to ensure all details are accurate. Attach students or groups to the item using the links below for guidance.

SchoolCash Catalog Item: Field Trip with Optional Lunch



In this video, you will learn how to create a field trip item with an optional lunch using SchoolCash. The tutorial covers three methods for item creation: starting from scratch, revising a previously created item, or using available templates. It guides you through setting item costs, options, and choices, previewing the item, and attaching it to the appropriate grade or homeroom. The video ensures you understand how to manage item visibility, quantity limits, and payment options effectively.

Where to next?