TABLE OF CONTENTS


Note: This information is only applicable for clients with the Forms+ product.


SchoolCash Forms+ Clients - How to Add a Variable Price to a Form article provides information as to how to create a SchoolCash Forms+ form to be used for the following article. If your district does not have Forms+ and is interested in more information, district administrators are encouraged to speak with your Client Success Manager.


The following article explains how to use the feature of "Open Amount" to add to an item. This provides parents the opportunity to enter the price during SchoolCash Online purchase.


This is an option rather than creating an item where the school must add the item in the SchoolCash Register and enter the outstanding price. The school prefers the parent enter the outstanding amount when completing the item purchase. An example where this may be preferred would be for a contribution or fundraiser amount, etc.


What is the process for the school to add that feature to their items?


  1. Create the form - SchoolCash Forms+ Clients - How to Add a Variable Price to a Form
    1. You may wish to call it "Variable Cost (Entered by Purchaser)"
  2. Create the Item.
  3. Under the Forms section, search and select the form.
  4. Select Preview.


The item looks like this:

In this example, the field trip is $11.

Example image


How are the transaction fees managed with those specific items?


The transaction fees are backed out from the amount that the parent pays. This is calculated in the background, and the Item Order Report (Excel format) reflects the transaction fee for both item and form. Here’s an example based on the above item purchased.

Transaction fee example



What is the process if a parent comes into the school with payment?


If an item is created with the inclusion of a form, the school cannot accept the in-person payment using the SchoolCash Register.

Once the item is selected in the SchoolCash Register, a message appears indicating “the selected item has a custom form with a variable price. This item can only be paid online.”


Payment example

Do reports show something different than normal items?


No, reports show the amount entered by the parent as the item price. All other information stays the same.


Notes:

  1. By selecting option #2, the school should then detach the original item (with the form). If this step is not performed, the item remains outstanding when they log into their account and go to the student.
  2. The school is required to run two reports, one for the item with the form, as well as the standard variable cost item.



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