The district administrator has the ability to randomly select and audit all the records of an individual school. A school’s checks, receipts, deposits, journal entries, and purchase orders may be selected by date range, number range or with a random selection process.
Begin by creating audit worksheet column headings. From the Admin Functions Menu, choose Audit > Column Headers. You may enter different column headings for each of the following transaction types: checks, receipts, deposits, journal entries, and purchase orders. The audit worksheet has six “user definable” columns that may be labeled with a two row heading of up to eight characters each.
Continue by choosing the Admin Functions Menu and select the transaction to audit.
Next, select the school to audit from the drop down list at the top of the screen. Determine the date range and click on Show Checks. You may search the date range by selecting a certain number of random records, or by a percentage of random records, or by selecting records based on the amount. Once the records to audit are determined, click on Print Report. The audit worksheet will display to print or the records may be exported into an Excel file or other format.
The audit worksheet prints with the custom column headers and is available to export to Excel.