QUESTION: 

A check that was previously voided in SFO has now cleared on the bank statement.  How do I handle this to balance the bank reconciliation? 

 

RESPONSE:   

Create a Bank Charge JE to document the debit for this check.  

 

The previously voided check # will not be shown on the bank recon Step 4:  Checks screen. 

Instead, the Bank Charge JE will deduct the amount of the cleared check from your overall balance so that you can complete the bank reconciliation for the month.   

 

PROCESS: 

From   JE’s  > Bank Charge/Other Debits 

 

  1. The Transaction Date should be the date that the check cleared on the bank statement.    
  2. The Post To Account should be whatever account number the check was originally posted to.  
  3. An Event Code can be entered, if desired. 
  4. The Reference should include the original check # for audit documentation.   
  5. Enter any Additional Comments for this JE not entered in the Reference field.   This information will print only on the proof sheet. 

Click on the Preview button to display a proof sheet preview. 

Verify all information on the Journal Entry Proof Sheet is correct. 

  • If yes – click on the Post and Generate Final Proof button to post the JE. 
  • If no – navigate to JE’s > Bank Charge/Other Debits again to clear the screen and start over. 

 

When the final Journal Entry Proof Sheet displays, the JE is posted and the JE # is assigned. 

Be sure to click on the printer icon to print the JE proof sheet for your records.