QUESTION: 

How do you void a Purchase Order? 

 

A Purchase Order that has been posted to the system and not liquidated can be voided.  The void process will post a negative encumbrance to the account that the purchase order was originally posted to.  

 

PROCESS: 

From   PO’s  > Void PO

 

  1. Select the Purchase Order by clicking in the “Void” column. 
  2. The number and amount of purchase order(s) to be voided  will display in the upper right-hand corner. 
  3. Enter the Void Date.  The default is the current date.  
  4. Enter the Void Explanation. 
  5. Click the Void button. 
  6. A Void Purchase Order Proof Sheet preview screen will display with the details of the voided PO. 
  7. Print the void proof sheet as documentation of the voided transaction.