This article explains how to audit Disbursements in SchoolFunds Online (SFO) using a consolidated process. You'll learn which reports to run, how to compare totals across schools, and what to do if the data doesn't match.

The steps listed below support monthly audits. While these instructions focus on consolidated audits, they also apply to school-by-school audits.

Run reports in preparation

  1. Run the Consolidated Receipts and Disbursements Report for the month you are auditing. This report can be exported to CSV.
  2. Run the Consolidated Void Checks Report and check the Void Date toggle.
  3. Using Report Designer, run the Transaction Report for all schools, filtering for Checks and Journal Entries (JEs).
  4. Total the check amounts for each school.
  5. Sort the JE report by JE Type, then remove all entries except Bank Charge and Cancel Prior SFO Check. Total the amounts for each school.

The total Disbursements for each school on the Receipts and Disbursements Report should match the check total for each school.

What to do when the reports don’t match

  1. Check the Void Check Report to see if any checks were voided during the reporting period that were originally written in a prior or later month.
  2. Check the Journal Entry Report for disbursement-related transactions. (If you deleted everything except Bank Charge and Cancel Prior SFO Check, that should be all that appears in the report.)
  3. If you are still unable to reconcile the reports, submit a support ticket with details about the issue. Support can help identify the discrepancy.