QUESTION:
How do you create a “Dummy” Check for online payment?
PROCESS:
From Checks > New Check
Rather than entering online payments via the Bank Charge JE, creating a "dummy check" will be a more visible way to see the payment.
Use the Tab key or your mouse to move between fields on the New Check screen.
Enter the check Date or leave it as the default current date.
Enter the Check Number (most schools will use the invoice date as the check number.
Type in the Vendor name (this will be who you paid online with your credit card).
Enter the Sales Tax amount (if applicable).
Enter the Food Tax amount (if applicable).
Enter the check Description or reference. This description will print on the check stub. In this case, you can use the PO as a description if you need to or include the items.
If the check references a Purchase Order, you may type the PO number as a reference only. This will print on the check stub.
Enter the Invoice # (if applicable).
The optional Event Code and/or Category fields can be selected (if applicable).
Select the Account number.
Enter the payment Amount.
Click the Tab key to open another detail line.
After entering all check detail lines, click the Save button to save the check.
A check may have as many detail lines as needed. The main check stub will print nine (9) detail lines and a continuation stub will be printed for checks with more than nine detail lines.
Once a check is saved, it moves into the Unposted Check Register in the lower portion of the check screen. Any saved checks that are listed in the Unposted Check Register may be edited prior to posting the check.
When ready to post the check, navigate to Checks > Post Checks.
Optional: To print a list of saved checks before printing them, click on the Print Proof Listing button. The Proof Listing includes signature lines to use as an approval for the payables.