QUESTION:
How do you create a New Check?
PROCESS:
From Checks > New Check
Use the Tab key or your mouse to move between fields on the New Check screen.
Enter the check Date or leave it as the default current date.
Leave the Check Number as PRINT, if the check will be printed.
Type in the Vendor name.
For SAVED vendors – type in the first few letters of the name and a list of possible matches will display below the Vendor name field.
Use the mouse to select the appropriate vendor and click Tab.
The vendor’s address will quick fill (if an address was set up for this vendor).
For NEW vendors – type the vendor name and click Tab.
The message “<Vendor Name> does not exist in your vendor list. Would you like to add this vendor? The vendor will be a One Time Vendor if you click Cancel” will be displayed.
Clicking on the OK button will place a check mark in the Quick Vendor Add box on the screen. This vendor, along with any address information entered on the check screen, will appear on the check and will be added to the vendor file when the check is saved.
If you click on Cancel, the vendor will be considered a “One Time Vendor”.
The One Time Vendor option should be limited to cases where the payee will be issued only one check and will not be used again. Note: Entering a payee this way does not give any audit record of the payee’s activity, nor does it save this payee in the vendor file.
Enter the Sales Tax amount (if applicable).
Enter the Food Tax amount (if applicable).
Enter the check Description or reference. This description will print on the check stub.
If the check references a Purchase Order that was not posted/encumbered in SFO, you may type the PO number as a reference only. This will print on the check stub.
Enter the Invoice # (if applicable).
The optional Event Code and/or Category fields can be selected (if applicable).
Select the Account number.
Type in the first digits or letters of the account that you are posting the check against.
A list of possible matches will display below the Account field.
Click with the mouse or use the down arrow key and Tab to select the account highlighted.
Enter the payment Amount.
Click the Tab key to open another detail line.
After entering all check detail lines, click the Save button to save the check.
A check may have as many detail lines as needed. The main check stub will print nine (9) detail lines and a continuation stub will be printed for checks with more than nine detail lines.
Once a check is saved, it moves into the Unposted Check Register in the lower portion of the check screen. Any saved checks that are listed in the Unposted Check Register may be edited prior to printing the check.
When ready to print the check, click the blue PRINT button 
or navigate to Checks > Print Checks.
Optional: To print a list of saved checks before printing them, click on the Print Proof Listing button. The Proof Listing includes signature lines to use as an approval for the payables.
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