SFO Accounting involves setting up your initial chart of accounts and adding new accounts throughout the fiscal year, go to Data Files, Account. This module provides details on creation of items, templates and reports, and instructions on how to refund online payments and create a group collection.
The District Wide Account setup is used to set up a standardized chart of accounts by all schools. The District Administrator may choose to prevent school users from adding, editing, or deleting accounts so that these functions will not be available to school level users and will have to be performed by the district administrator.
A Purchase Order (PO) is a document used for prior approval and reservation of an expenditure (with an approximated final amount). When a PO is printed and posted, the amount is deducted from an account balance as an Encumbrance.
A check that pays the PO can only be created after the printing and posting of the encumbrance.
Create a New Check Using an Encumbered PO
To create a check for an encumbered PO the user simply uses the Checks > New Check option. Details such as vendor, description, account # and PO Liq Amt will be auto filled. Up to 9 lines of detailed information may be added to the check.
Create a New Receipt to be Printed
To create a new receipt the user simply uses the Receipt > New Receipt option. Details such as Date, Receipt Number, and Receiptee (uses quick fill) are collected. A receipt may have as many detail lines as needed. The main receipt form will print 6 detail lines, and a continuation stub will be printed for receipts with more than six detail lines.
Once all receipts that make up a deposit have been printed and posted, then use the Receipt > Post Deposit option to post a deposit. Details such as Receipt to be Posted, Total Amount to Post, Deposit ID are collected. This feature also provides a printable Deposit Analysis Report.
Complete the Monthly Bank Reconciliation
The Bank Reconciliation process includes seven steps with each step building on the other. When you complete a step, calculations automatically updated on the screen. Reconciliation details include Statement Ending Date, Statement Ending Balance, Deposits, Checks, Other Non-Poste items, and other assets.
Several account reports are available to run including Trial Balance, Available Funds, Account History, Receipts and Disbursements, Budget and Chart of Accounts.