c. The following popup will be displayed. Select Delete to confirm the deletion or CANCEL to cancel this action. 

Note: As mentioned in the popup, deleting a Fee Type will remove its existing configuration and prevent any future imports associated with it. However, items that have already been imported will remain unaffected. 

Delete Fee Type Configurations

If you want to remove a Fee Type configuration from the Bulk Fee Import main page (but not delete the Fee Type entirely):
1. Click the trash icon next to the Fee Type configuration record on the main page.
2. Confirm by selecting YES in the popup.

• This action removes the configuration from the interface, but items with that Fee Type will still be imported if referenced in future files. 

Check out the video below:

Step 4: Importing Bulk Fees (CSV Files) into SchoolCash

IMPORTANT
Fee Types need to be configured and saved in SchoolCash first BEFORE submitting a CSV file to be imported. Refer to the Adding & Configuring a Fee Type section above. 
If the file is imported before the Fee Types are configured, items will not be created and attached. 

• KEV configures the time frequency, e.g. daily/weekly, for files in the SFTP folder to be imported into SchoolCash. Files are processed based on a schedule (e.g., nightly).  
• You will need to prepare and place a CSV file into your district’s assigned SFTP folder to be imported into SchoolCash (to be set up by KEV). 

See attached Bulk Fee Import template at the end of this document.

• Mass File:
  • The district provides all records/attachments each time, without specifying actions and without the Status column. The system does not rely on action columns or statuses in Mass file imports. Instead, it compares the latest import against existing records and performs the following actions: 
    • Updates existing items and attachments if there are changes. 
    • Creates new items and attachments if they do not already exist. 
    • Deletes attachments that were previously present but are now missing from the latest import. 
    • Leaves unchanged any attachments that remain the same between the current and previous imports.
  • Mass files have to be sent in their entirety each time, otherwise missing records will be considered deleted. 
  • Name for mass/all records imports must start with “mass_” at the beginning of the file name. This naming convention is not case sensitive. 
    

Note
Use of Mass files is generally discouraged unless absolutely necessary. Because Mass files require the entire dataset to be submitted each time, any missing records are treated as deletions — increasing the risk of accidental data loss. Districts should consider using Delta files instead (described below), which are safer and more efficient for incremental updates. 

• Delta File:

  • The district provides a CSV file containing only the records that need to be updated and the type of action to be executed, such as:  

    • Add a new record 

    • Update an existing record

    • Delete a record 

  • The district can alternate between using Mass and Delta files. 

• Imported files are picked up during scheduled import jobs. Nightly import is recommended. 

  • SchoolCash validates file structure and data before processing. 

  • Imported files automatically creates the items and attachments in the SchoolCash Catalog and/or District Catalog, based on the data provided in the imported file and the Fee Types created in the SchoolCash Catalog (SCC) earlier.

  • If separate files are submitted for each school, these files will be processed and imported file by file (school by school) and not processed simultaneously.