PO Approval

School Administrator Instructions

PO Approval is an option that is set at the District level requiring all purchase orders created in SFO to be approved electronically by the School Administrator or designee before printing and posting.   The school user will enter and save each PO.  The school administrator then logs into SFO, goes to POs, Approve POs, and selects the PO to approve.  Once a PO is approved, it is sent to the Purchasing user for additional approval, if required by the district.  

School Administrator logs into the SFO login screen with the URL they are provided.  

Select PO’s on the main menu > Approve PO’s:


 

PO’s requiring approval are listed in the grid below:

To quickly approve a PO, click in the Select checkbox to the left.  Then click the Approve Selected PO’s button.
 

If the approver wants to review the PO, click on the PO in the grid to see the details:

Documents attached to the PO can be viewed by clicking on the View/Download PO Attachment button.  

Once the PO is reviewed, click the Select checkbox, then Approve Selected PO’s button.   A confirmation message will display that the PO(s) have been approved.

If the approver wants to Disapprove a PO, click in the Select checkbox to the left, then click Disapprove Selected PO. Only 1 PO may be disapproved at a time. 

 A message will display to confirm the disapproval. 

If the approver clicks “OK”, they will be prompted to enter a Disapproval Reason before clicking the Continue button.  

A confirmation message will display that the PO has been disapproved.  Disapproved PO’s will be removed from the School Administrator’s screen and sent back to the School Bookkeeper to edit or delete.