Overview

Variable cost items in SchoolCash POS allow you to enter a specific amount at the time of purchase. This is useful for donations, fundraisers, or events where pricing varies.


Before you begin


  • Transaction fees are backed out from the total price entered when variable cost items are processed on a POS device.
  • The Point of Sale Device Management module is not available to districts using the Direct To School model.


Understanding variable cost items

A variable cost item allows you to enter a custom amount during checkout. For example, you can accept open donation amounts or enter the price of items at a bake sale without creating multiple fixed-price items.

Creating a variable cost item

  1. From the Main Menu, open SchoolCash Catalog.
  2. Click New Item.
  3. Enter the required item details, including name and category.
  4. Set the price to $0.00.
  5. Set the Start Date and End Date.
  6. If the item will be sold through SchoolCash Register, set Limit per Student to 1. If the item will only be used on a POS device, the limit can be greater than 1.
  7. Click Save.
  8. On the View Items page, select the item and click Add to Point of Sale Device (POS).

Processing a variable cost item on the POS device

  1. Tap the variable cost item on the POS screen.
  2. Enter the amount and select the checkmark to add the item to the cart.
  3. Select Review Order.
  4. Add additional items if needed, then select Pay.
  5. After a successful transaction, select Finished.

Outcome

The transaction is processed using the custom amount entered at checkout, and reporting reflects the entered value with transaction fees applied appropriately.

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