Overview
As a school principal, your leadership is essential in turning district-wide goals into school-level action. With the new school year underway, now is the time to align your staff, streamline school operations, and reinforce your commitment to safety and efficiency through SchoolCash Online.
This guide outlines a 3-step plan to help you lead your school's success with SchoolCash Online.
Before you Begin The following content is intended as a set of general recommendations and best practices to support back-to-school readiness. Roles and responsibilities may vary by district, union agreements, or local policies. Please consult your district leadership or administrative guidelines before implementing any suggestions. This guide is not intended to override or replace official procedures.
For more communication tools, tips and resources to help you boost parent registration and usage for SchoolCash Online, please go to https://www.kevclientsuccess.com/resources.
Steps
Step 1: Deliver the message
Start the year with a clear, unified message that reflects district leadership's goals:
"For increased safety and efficiency, we're reducing the volume of cash and checks coming into our schools. By using SchoolCash Online, we can save hundreds of hours over the school year for our Teachers and School Office Staff - freeing them to focus on what matters most."
How to deliver it
- Present the message at your first staff meeting using the district-provided slide deck.
- Principals play a vital role in parent engagement. We recommend using the Back-to-School Announcement Email from your district (Templates available here).
- Coordinate with your school or district communications team to ensure consistent messaging and visibility across platforms.
- Newsletter Template to send to parents
- Press Release Template to make parents aware of the initiative
- Post SchoolCash Online registration posters in high-traffic areas and include sign-up instructions in your parent welcome package - Handout here.
Step 2: Share and act on data
Data drives adoption. Use SchoolCash Online reports to track and improve engagement.
What to do
- Review your school's parent participation and payment metrics using the Adoption Report.
- Share results with your staff and set monthly goals for improvement.
- Identify and support teachers who need help submitting items or using SchoolCash Access - Share the Activity Form Template.
Step 3: Follow up and celebrate
Consistency builds momentum. Keep SchoolCash Online top of mind throughout the year.
How to sustain it
- Revisit adoption data at your next 3 principal meetings.
- Recognize high-performing staff or departments with small rewards, such as coffee cards or shoutouts.
- Share internal success stories - what worked well, what parents appreciated, and how it saved time.
Principal's quick checklist
KEV's recommended checklist for Principals and Schools:
- Confirm catalog rollover and item visibility
- Ensure Point of Sale (POS) hardware is tested and ready
- Provide teachers with the Event Submission Form
- Include SchoolCash Online info in your back-to-school materials
- Identify a SchoolCash "champion" to support teachers
Outcome
By following this 3-step plan, you'll help your school reduce risk, improve efficiency, and create a better experience for staff and families alike.
Troubleshooting
- Staff are not aligned on the message - Re-deliver the opening message at a staff meeting and reuse the district or school communication templates.
- Parent awareness is low - Increase visibility with registration posters, parent handouts, announcement emails, and newsletter content.
- Adoption is not improving - Review the Adoption Report, share the results with staff, and set monthly goals for improvement.
- Teachers need help submitting items - Share the Activity Form Template or Event Submission Form and identify a SchoolCash champion to support them.