Overview

Void a check that has not yet been posted to the ledger. If you plan to reissue the check, duplicate it first so you do not have to re-enter information.

Steps

  1. From the Main Menu, open Expense > Issue Checks - Disbursements.
  2. If you will reissue the check, go to Forms > Duplicate Check and duplicate the original Check #.
  3. If you are prompted to combine the checks, select Cancel.
  4. Return to the original Check #, select it, then click Void Check and confirm the action.
  5. Select the duplicated Check #, correct any fields as needed, and print via Print > Checks.
  6. If the check run was previously printed and you need to print only the new check, enter the check number in Covered From and Covered To, click Generate Report, then select the Print icon.
  7. Select Print > Statement to reprint the statement after the check was voided and the new check created.
  8. If the check to void is the last check in the run and it has not been printed, you may select Delete instead of voiding.

Additional Information

If the check has been posted to the ledger, void the check in the Reconcile module. You cannot void checks through Issue Checks - Disbursements after posting.

Outcome

The original check is set to Pay to the Order = “Void” and amount = $0.00. If you duplicated the check, the new check is ready to print with corrected details.

Troubleshooting

  • Cannot find the check - Use filters for Check # or Payee and verify the bank account context.
  • Void option is disabled - The run is posted. Open Reconcile to void the check.