SchoolFunds Online Support Portal

Introduction

Variable cost items give your Point of Sale (POS) system added flexibility, allowing you to enter specific amounts directly at the time of purchase. This guide covers how to set up and manage variable cost items in SchoolCash POS. If you need instructions for setting up no-cost items, please refer to the related Knowledge Base Article.

Table of Contents

• Understanding Variable Cost Items
• Setting Up Variable Cost Items in POS
• Processing a Variable Cost Item on the POS Device
• Best Practices for Configuring Variable Cost Items
• Troubleshooting Tips

Understanding Variable Cost Items

A variable cost item allows you to enter specific amounts at the time of purchase, making it ideal for products where prices can vary. For example, during a fundraiser, customers can donate any amount they choose, or at a bake sale, you can enter the price of each item directly without needing to create separate items for different products. This flexibility makes handling various pricing scenarios easy.

Setting Up Variable Cost Items in POS

To set up a variable cost item, follow these steps:

1. From the SchoolCash main screen, go to Catalog in your SchoolCash system.

2. Click on New Item and enter the required details, such as item name and category. Set the price to $0.00.

   

3. Define the Start Date and End Date for availability.

   

4. For purchases made via SchoolCash Register (SCR), set the Limit per Student to 1.
   Note: If the item is only going to be added to the point-of-sale device, the limit per student can be greater than 1.

   

5. Click Save to save the item. Once saved, highlight the item on the View Items page, and then select Add to Point of Sale Device (POS) to make it available on the POS device.

   

Processing a Variable Cost Item on the POS Device

1. Tap the item box for a variable cost item.

   

2. Enter an amount for the item and press the green Checkmark button at the bottom to add the item to the cart.

   

3. Select Review Order.

   

4. Add any more items the customer wishes to purchase, review the shopping cart, and select Pay to continue with the payment process.

   

5. The following screen appears after a successful transaction. Select Finished once the transaction is complete:

   

Where to next?

• Making Items Available for Purchase On SchoolCash POS Devices
• Purchasing Items With Options and Choices in SchoolCash POS
• Network Connectivity Guide for SchoolCash POS